Handling Grant End Products: A collection of approaches ROBERT WOOD JOHNSON FOUNDATION Financial Monitoring receives two (2) copies of product One (1) copy is sent to the Information Center Information Center records item in Information Center intranet database and files actual physical product in storage cabinets After grant closes and Grant Report Results have viewed documents they are given to the archivist who makes final decision to retain or not. One (1) copy is sent to Program Officer Program Officer reviews and sends copy to Central Files CHARLES STEWART MOTT FOUNDATION At least one copy of each grant product received is forwarded to the Library. Grants Management records the titles in Gifts, before forwarding. The Library alerts Grants Management of grant products that come directly to the Library, so that the Gifts record is kept up to date. Grant products are cataloged, with the grantee, program, and grant number indicated in our online catalog. We also have designed a sticker "Property of the Charles Stewart Mott Foundation, product of grant #_____ " to put in the inside of the book or video cover. All grant products are saved for permanent retention in the Library.

CONSORTIUM OF FOUNDATION LIBRARIES Last updated 11.2.05/mm