Purpose: The Consortium of Foundation Libraries provides its members a vehicle for enhancing learning, sharing resources and coordinating information services among foundation libraries and archives. Together its membership builds strategic partnerships that support and advance philanthropy.

Membership is composed of libraries and information centers or units performing similar functions within the following categories of organizations:
1. Grant-making foundations privately endowed or publicly supported;
2. Private operating foundations;
3. Nonprofit organizations whose function is performing services for foundations or collecting and disseminating information relating to the foundations' fields of interest; and,
4. Other nonprofit organizations whose aims and operations are deemed by the membership to be similar to the above.

I. Membership

A. An applicant shall submit to the Membership Committee a written request for membership, including the official name and address of the organization, a copy of its annual report if available or other statement of purpose, and proof of its Internal Revenue Service classification.

B. Types of members

1. Voting members, who attend meetings regularly and actively participate in the Consortium. There may be more than one representative from each organization, but each organization is entitled to only one vote.
2. Corresponding members, who cannot attend meetings regularly may not hold office, but they are welcome to participate in meetings and will be kept apprised of meeting dates and agendas.

D. Discontinuation of Membership

1. Membership in the Consortium is institutional rather than personal. When possible, a departing representative will introduce his or her successor to the Consortium.
   
2. When the major grant-making activity of a foundation changes, its membership in the Consortium may be subject to review.
   
3. Members who do not participate in the activities of the Consortium for a period of two years may be considered inactive and may be dropped from membership. Re-admission of such members will be based upon re-application.

III. Executive Committee
The Executive Committee shall consist of the Chairperson, Secretary and immediate past Chairperson. It shall meet whenever necessary to act as a steering committee.

IV. Committees

1. There can be a Membership Committee whose purpose is to review applications for membership and advise the members thereon. It shall consist of three members elected by majority vote of the Consortium. No two members of the Committee shall be from the same organization.
2. There can be a Public Relations Committee appointed by the Chairperson whose purpose is to serve as a liaison with organizations and publications relating to the foundation and library fields.
3. Other committees shall be appointed by the Chairperson or elected by the membership on an ad-hoc basis.

V. Offices

1. The Chairperson shall be the Secretary from the previous term of office. The Secretary shall be nominated and elected form the floor at the annual business meeting. Chairperson and Secretary may not be from the same organization. The immediate past Chairperson may not be elected Secretary.
2. If officers cannot complete their terms of office:
   1. If the Secretary cannot serve, a new Secretary shall be elected at the next meeting to fill the incomplete term of office. If the remaining term is less than a year, the current Chairperson's term as well as the term of the new Secretary could be extended by a year.
   2. If the Chairperson cannot serve, the Secretary succeeds and fills the incomplete term of the Chairperson and a new Secretary is elected at the next full meeting. If the incomplete term of the Chairperson is more than a year, the next full term of office of both the Chairperson and the Secretary could be reduced by a year.
3. The term of office is two years, starting June 1 and ending May 31.
4. The duties of the Chairperson are to:
   1. preside at meetings;
   2. be responsible for the agenda at meetings, for guiding the members in setting meeting locations and for sending meeting invitations to members;
   3. maintain up-to-date roster of members;
   4. submit items for the Consortium archives;
   5. appoint committees;
   6. serve on the Executive Committee;
   7. serve on other committees ex officio; and
   8. serve as the official representative of the Consortium.
5. The duties of the Secretary are to:
   1. take minutes of each meeting;
   2. organize minutes and distribute copies to members;
   3. serve on the Executive Committee;
   4. maintain up-to-date mailing list of members;
   5. maintain Consortium archives; and
   6. in absence of the Chairperson, preside at meetings and serve as official representative of the Consortium.

1. The Consortium shall operate June through May.
2. The last meeting of each year shall be the annual business meeting.
3. The frequency and schedule of meetings for the next years shall be proposed and voted upon at the annual business meeting.
4. The Chairperson may call additional meetings at his or her discretion.
5. Votes are decided by a simple majority.
6. Each organization is entitled to one vote.
7. Members may vote in absentia by submitting a vote to the Chairperson.
8. Meetings shall follow the agenda set forth by the Chairperson based on topics suggested and agreed upon by the membership at the previous meeting.
9. In the event both the Chairperson and the Secretary are absent, the representative of the host organization shall preside and appoint a Secretary.
10. Attendance of guests at meetings shall be cleared in advance with the Chairperson.
11. From time to time guest speakers may be invited to make presentations at meetings. These also shall be cleared in advance with the Chairperson.

1. Any material on the consortium shall be submitted to the Executive Committee or Chairperson prior to publication.
2. Prior to any public presentation on the Consortium, the Executive Committee or Chairperson shall be notified.