Business Meeting Minutes
Council on Foundations Annual Conference
Chicago Hilton
Chicago, Illinois
April 28, 2002
Acting Chair Michele Butler (Packard Foundation) called the meeting to order at 5:00 p.m.
Attendees:
Chris Bailey, Rockefeller Foundation
Joyce Beard, Lumina Foundation for Education
Brenda Burk, Indiana University/Purdue University, Indianapolis
Michele Butler, David & Lucile Packard Foundation
Josephine Chee, The California Endowment
Jamie Coniglio, Council on Foundations
Barbara Denemark Long, St. Louis Community Foundation
Susan Fingerman, The Enterprise Foundation
Liz Green, David & Lucile Packard Foundation
Hinda Greenberg, Robert Wood Johnson Foundation
Rachel Ingrum, Bill & Melinda Gates Foundation
Barbara Kemmis, Donors Forum of Chicago
John McDonald, David & Lucile Packard Foundation
Gail Powers-Schaub, Council on Michigan Foundations
Chris Richardson, Annie E. Casey Foundation
Ron Sexton, Carnegie Corporation of New York
Chris Wuest, KnowledgeWorks Foundation
Item: New Members
Michele distributed a list describing the newest candidates for membership.
Dorothy Johnson Collection on Philanthropy & Nonprofit Leadership,
Grand Valley State University, Allendale MI
Nan Schichtel, Representative
California HealthCare Foundation
Oakland, CA
Debbie Sommer, Representative
Philanthropy Northwest (formerly PNGF)
Seattle, WA
Mary Crandell, Representative
Daniels Fund
Denver, CO
Kellie O’Keefe, Representative
Susan Fingerman (Enterprise Foundation) moved that these organizations become members; Gail Powers-Schaub (Council of Michigan Foundations) seconded. The motion carried.
ITEM: Election of Secretary/Chair-Elect
Michele nominated Hinda Feige Greenberg (Robert Wood Johnson) to serve as Secretary/Chair-elect. Liz Green (Packard) seconded the motion. Hinda was elected unanimously.
ITEM: Core Collection Project
Liz Green reported on The CFL Core Collection in Philanthropy project. She said that most of the subject sections have been completed and are now being edited by Suzanne Cole. Suzanne expects to have a second draft ready to be returned to the Core Collection volunteers by June. Liz thanked all the volunteers who worked so diligently on the first phase of this project. Thanks also went to Liz for handling the collection of the entries while Suzanne is on maternity leave.
Discussion followed on the need for an editorial board to monitor the collection, accept new entries, edit entries and reviews and check the links 2 or 3 times a year. Michele pointed out that this work could probably be done almost entirely online. Liz Green and Josephine Chee graciously volunteered for this committee.
ITEM: Membership Satisfaction Survey
Michele brought up the need to conduct a survey, like the one TAG used with their members, to check the satisfaction level of our membership. It was suggested that it should be a brief zoomerang.com, web based, to be called a Member Goals & Objectives Survey. The goal would be to find out our membership’s expectations of CFL, and what the organization has done, or can do, to fulfill those expectations. Susan Fingerman, Michele and Joyce Beard offered to investigate further.
ITEM: CFL proposals for COF Conference Sessions 2003
Michele suggested a session on the ways organizations can encourage collaboration. Hinda brought up the possibility of a session on the ways in which the library supports an organization’s attempt to support collaboration and/or the ways to reward collaboration. Chris Bailey suggested looking at libraries in developing countries and how they collaborate. He pointed to the library networking done in Southern Africa.
ITEM: CFL expenses
Jamie Coniglio brought up the need for a fund to cover expenses such as printing brochures, agendas, bookmarks; mailings, buttons, receptions, etc. Establishing minimal dues ($25-30) per organization per year was considered. A budget group, consisting of Hinda, Barbara Kemmis, Jamie and Charlotte Dion, will investigate.
ITEM: Meetings 2002-2003
Hinda will be hosting our Fall Meeting at The Robert Wood Johnson Foundation, in Princeton, NJ, in October. It should be a wonderful time and place for a fall meeting. Jamie suggested that we hold our Winter Meeting during the ALA conference in Philadelphia (January 24-29). The Spring business meeting will be held during the COF conference in Dallas (April 28-30).
ITEM: Gathering at SLA, Los Angeles
Ron Sexton will be presenting “Putting Knowledge to Work: The Consortium of Foundation Libraries,” on Wednesday, June 12, so we’ll try to get together that day.
ITEM: Library Updates
Council on Foundations: Created web site to make selections from the Grantmakers in Film, Film Festival, available for viewing at http://www.fundfilm.org.
Foundation Center: Working on interdepartmental subject focus program development. In June, they’ll focus on Arts.
KnowledgeWorks Foundation: Getting their library up and running.
Enterprise: E-Learnings for Grantees presenting live online classes and offering
Brown Bags meetings using videos concerned with Community Development.
Robert Wood Johnson: Settled into their new library multi-use area. Working on E-Grantee support initiative to keep grantees provided with links to items of use to them.
St. Louis Community: Working on institutional memory, archive for the future, project.
Council on Michigan Foundations: Working on their technology plan.
Donors Forum of Chicago: Installed Inmagic and are working to get it on their website.
Lumina Foundation for Education: They’ve moved and are working on putting the library catalog into an automated system.
Chicago Community Trust: Completed a move and are working on coding grants.
Bill & Melinda Gates: Library was decentralized and they are looking at online catalogs.
California Endowment: Library moved to Evaluation & Training.
David & Lucile Packard: Working on staff research training classes and are interested in sharing handouts with other CFL members.
Carnegie Corp. of NY: Also working on training documentation. Would also like to share training information.
Annie E. Casey: Moved into new digs. Using Sydney Plus and using Westlaw to share full-text content, with 400 staff persons, on their Intranet . Also doing training sessions.
Michele concluded the meeting by thanking our hosts. The meeting adjourned at 6:00 p.m.
Recorded by:
Michele Butler, Chair
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CONSORTIUM OF FOUNDATION LIBRARIES
corrected 02.26.02
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